What: Setting up security and access restrictions


  • How -


  • There are several security and access restrictions that can be implemented with iChannel/iNet. These include logon passwords, profile restrictions, worktype/department lock downs, and more. The basics are discussed here. For a more thorough explanation (along with screenshots), see the program's Admin guide.

    1.) Passwords. Easy to implement and effective, passwords should strongly be considered as a basic security measure. This is done on a per transcriptionist profile basis. Open System Manager, select the desired transcriptionist profile, and go to the General tab. In the Password box, enter a 4 digit numeric. This can be changed or removed at any time.

    2.) Profile restrictions. Simple and yet very powerful, this allows you to limit a particular transcriptionist to various abilities. This is done on a per profile basis. Open System Manager, select the desired transcriptionist profile, and go to the General tab. In the Title box you may enter any of the following:
       * Supervisor - This provides the user with full access to all jobs. Ultimately, it is the same as leaving the field blank, except a supervisor can also review jobs that are marked In Trans (currently being transcribed) and Saved by another transcriptionist. A Supervisor account is also needed to modify the WT (worktype), Dept (Department), Subject, and Author ID demographic fields.

  •    * Restricted - A user with this permission may only view with PNav and transcribe jobs assigned exclusively to their ID.
      * Reviewer - User can access all jobs, regardless of exclusive assignment through PNav, but cannot Save or Sign Off jobs.
      * RestrictReview - Like a Reviewer, this user cannot Save or Sign Off jobs. Only jobs exclusively assigned to this user's ID can be accessed and reviewed.

    3.) Request restrictions. This allows you to allow/deny any of the 5 transcribe modes available (Exclusive, Category, Specific, FIFO, and Saved). Open System Manager, select the desired transcriptionist profile, and go to the Options tab. Under the Document Retrieval Modes heading, uncheck the box to disable the desired transcribe mode.

    4.) Worktype/Department lockdowns    . This involves editing the Config.ini on the user's local computer and limit the transcriptionist to viewing/typing only from certain worktypes, departments, and/or categories. See the program's Admin guide for further information.