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Affordable: The Voice Solutions System is the first state of the art system that is affordable for law offices, medical clinics, small to medium sized hospitals and most businesses, including at-home transcription businesses. The Voice Solutions System is far less than the cost of its nearest competitor with similar features.
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Phone-In Dictation: Authors can dictate direct from their desks or call into the system from any touch-tone telephone anywhere, even their cell-phone.
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Exclusive Secretary Selection: After logging on, authors can select the secretary or transcriptionist to whom they wish to send the next document. The Voice Solutions Exclusive Secretary document can be kept confidential to the selected secretary/transcriptionist.
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Worktype and Subject Selection: If checked in the author's profile, worktype and subject (case, client or patient) numbers can be entered for precise record keeping and to enhance document distribution. This information is available via the Navigator screens on the system or network workstation and it can be printed to verify time and date of dictation and transcription.
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Priority Alert: The author using the Voice Solutions System need only touch a button on the keypad to mark the job Priority. Priority jobs are always presented first to the transcriptionist.
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Exclusive Work Waiting Lights: The Voice Solutions transcription stations are equipped with exclusive work waiting lights that will light only when work is in the system for a given secretary and flash for a priority. Our software transcription packages have the same feature, alerting the user to new dictation. Voice Solutions is the only system with exclusive work lights.
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Spoken Job Information: Voice Solutions can verbally annotate the job information at the touch of a button on the transcribe station. The items and order of the spoken information can be configured uniquely for each secretary/transcriptionist in their user profile.
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Remote Off-Site Transcription: Voice Solutions transcribe stations will function directly from the system or over phone lines from off-site. The same easy-to-use function controls available to an on-site transcriptionist, are also available for an off-site transcriptionist. Internet-based software transcription allows the user to type from a PC at home or even a internet ready laptop while out of town!
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User Profiles: With our point-&-click profile management screens, user customization is a snap. Assigning each user an ID number (whether author or transcriptionist), an administrator can assign personal greeting prompts, adjust Record or Playback volumes, enable/disable annotation data for a dictation, define special export paths, or preconfigure category defaults (like Secretary and Department #) all on an individual basis. Transcriptionist Profiles can be adjusted to retrieve documents based on the annotation assigned, such as by Patient/Case #, Author ID, Department, etc. Authors can assign priority to a job and direct them exclusively to a particular transcriptionist should they desire. The snapshots below showcase a few of the option screens available.
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Flexible Multi-System Keypad Emulation
The Voice Solutions powerful keypad mapping utility allows an author or transcriptionist to operate the system with familiar keypad function controls. For the author, five popular system emulation models are provided (such as Lanier and Dictaphone) with five additional models available for customization. Three popular system emulation models are provided for transcriptionist with seven additional transcribe and/or review models customizable.
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Robust Voice-file Navigator
With our File Navigator you can search through the documents on the system using a variety of criteria such as: work for a particular transcriptionist, by a certain author, specified date(s), priority jobs, completed or in-queue files, and much more. All such criteria filters can be combined any way you desire and even be saved so consistently used filters (such as by transcriptionist) can be selected from a simple drop-down menu. In the enlarged image of the screen, you will notice that each job has several categories of information: who dictated it, when, what department, subject, job length, etc.
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